To select a specific calendar on the Calendar homepage, http://calendar.tntech.edu, scroll through the list of calendars and check the box next to the calendars you would like to view, then click the "View Selected Calendars" button at either the top or bottom of the page. You can select specific calendars -- for example, academic schedules and religious activities -- or you can select one of the main calendars. For example, you can select Student Life, which will display all of the calendars that fall under that main calendar. To deselect a calendar, click the box again until the check mark is gone.

To select more than one calendar from a drop-down menu, hit the CTRL key (Windows) or Apple key (Macs) and click the categories you want at the same time.

To navigate through the Calendar site, use the navigation buttons found at the top and bottom of the pages. If you hit the "Back" button on your Web browser and receive a "Data Missing" message, click "Reload" or "Refresh" on your browser.

To print a page, select the "Print Page" icon at the top of the page. The "Print Page" icon does not appear on individual event pages; to print those pages, use your Web browser print commands, which are generally CTRL P on Windows and Apple P on Macs.

To submit an event, click on the "Submit an Event" link (located at the top and along the right of the Calendar homepage, or click the "Submit an Event" icon at the top of the page once you are in the Calendar). A "Submit an Event" form will now appear on your screen. You will need to fill in each field listed on the screen form.

Note: Any field that has an asterisk in front of the field title, example: *Select a Calendar -- you must select or place information in those fields. If you fail to do so, the entry will not go through and you will receive an error message that this field information is missing when you submit.

Now, you are ready to begin to enter your event's information. Follow the steps below.

1.Select A Calendar field line. Using the drop-down arrow feature, select the appropriate calendar. To select, click on the calendar to highlight. The selected calendar now appears in the "Select A Calendar" box.

Note: You can only select one calendar from this menu.

2.Date field line. This field line allows you to select the month, date and year. The current month and year will automatically appear in their field boxes. By using the drop-down arrow feature, you can select another month or year -- to select, click on the month, date and year you want.

Note: The date defaults to today's date. Be sure to change to the correct date of your event.

Each field you selected will now appear in the "Date" field line. Review to be sure you have the right month, date and year selected before moving on. Remember, if the wrong month, date and year is selected, the coordinator might not realize the information is incorrect and your event listing will have no value. Once again, this is a designated field requiring information

3. Start Time field line. Using the drop-down arrow feature, select the appropriate time. To select, click on the hour you want. To select the minutes, use the drop-down arrow and click on your selection. The last option to select from this field line is the part of day. Again, using the drop-down arrow feature, select by clicking on either a.m. or p.m.

4. End Time field line. Using the drop-down arrow feature, select the appropriate time to end each event. To select, click on the hour you want. To select the minutes, use the drop-down arrow and click on your selection. The last option to select from this field line is the part of day. Again, using the drop-down arrow feature, select by clicking on either a.m. or p.m. Be sure to have an end time whenever possible. The system will not check this since it is not a "designated" field.

5. Repeat field line. This feature is for a repeating event. Enter the type of repeating period and the number of times you want the event to repeat (e.g. every Tuesday and Thursday for 3 weeks). Using the drop-down arrow feature, select the appropriate repeat header you want for your event. Click to highlight and select. The next field to complete if using the "Repeat" field is the "Times." You will enter the number of times (2, 3, etc.).

6. Event Title field line. Place a concise but clear description. This information will appear in the actual Web calendar underlined. The user will be able to click on this title and receive the information you have entered into this screen form page. Note: This is another designated field, if you do not place information, your will receive an error message saying your entry could not be submitted.

7. Description Box field. This field will be where you place general information not captured by specific field options. Information to place in this text box area should be important information about your event. This is where you will place the speaker's topic, speaker's name, location, seating limitations, reservation information, cost or fees, if the event is open to just the campus or to the public, a contact phone number (be sure to list the number that will take caller directly to event information) and who is sponsoring the event.

Example of how to place information:

"Friends of the Library Foundation Champagne Gala"

Chamber of Commerce Cookeville/Putnam Co. Town Centre One West 1st Street

Tickets are $17.50 and can be purchased in Room 214 of the Volpe Library or can be purchased the day of event.

Additional information: call 537.9961 ask for Betty Case.

 

Note: Do not let text go pass the mid-point of the description box -- this allows information to be viewed without having to scroll out to see end of text. This box does not automatically wrap text.

8. Your Name field line. This should be the person submitting the event. Normally, this will be the key contact person's name.

9. Your E-mail field line. This should be the e-mail address for the person listing their name in the "Your Name" field.

10. Submit your event. Click on the “Submit Event” icon. Please review one last time before clicking on this icon (located at the bottom of the screen form page).

The next screen will let you know if you have not entered all of the information in the "designated fields." This screen will have Error! at the top center if you have not. The shaded box will explain where the error occurred. This box will only list one error.

Using your Back function key (top left corner of your browser), return to the "Submit an Event" screen form page. Fill in the missing information indicated, but be sure to review all fields.

Repeat the function of clicking on the "Submit Event" icon. If all of the information has been filled in, the next screen will say "Thank you for your submission" across the top center of your screen.

You have now submitted your event to be posted to the University Calendar but it is not viewable yet. Next, the software will send an e-mail message to the coordinator of the University Calendar. The coordinator will review for missing information (information that the system might not require but would be necessary for the University Calendar). If the information is complete, the submitted event will be approved and will be viewable online in the University Calendar. But, if more information is needed, you will receive a call or e-mail from the coordinator.

If you need to change information about your event after it has been submitted, contact the Calendar coordinator at webevent@tntech.edu or call 372-3916.